Executive Assistant to the CEO (m/f/d)

YOUR BRILLIANT FUTURE IN TECH IS NOW 

Welcome to the world of Zoi. We are those who build the digital evolution of our enterprise customers, closing the gap between enterprise IT and new technologies. Zoi strives to bring the cloud to the Retail and Manufacturing industries with innovative solutions that deliver real value.

We are expanding our team in Stuttgart.

WHAT YOU DO

• Calendar Management: Proactively manage and coordinate the CEO’s schedule, including meetings, appointments, and travel arrangements

• Travel & Event Coordination: Organize and manage all travel arrangements, including itineraries and expense processing, as well as coordinating events with internal and external partners

• Communication Management: As the primary point of contact for internal and external stakeholders, confidently managing and prioritizing communications on behalf of the CEO.

• Document & Administrative Management: Draft and process correspondence, reports, and meeting minutes, while supporting selected administrative processes as needed.

• Project Involvement: Collaborate on special projects and independently manage tasks with significant impact on the organization’s development

• Strategic Support: Prepare decision-making materials, presentations, and analyses to enable strategic discussions and initiatives.

• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and demonstrate strong diplomatic skills in a C-level environment.

WHO YOU ARE

• Experience as an Executive Assistant, Personal Assistant, or similar administrative role supporting senior-level executives

• Exceptional organizational and communication skills, with the ability to prioritize tasks effectively and manage multiple deadlines in a dynamic environment

• High level of ownership, decisiveness, and a structured working style

• Strong sense of flexibility and adaptability to changing priorities and last-minute request

• Must possess a valid driver's license, a clean driving record, and a genuine enjoyment of driving. Access to a reliable vehicle for work-related travel is provided

• Strong interpersonal skills and sound judgment when dealing with sensitive topics

• Confident user of digital tools (e.g., Google Workspace or Microsoft 365)

• Proficiency in German and English

Do you like to be surrounded by brilliant minds? Awesome. At Zoi, you become part of our community of tech enthusiasts and develop your full potential. Create fresh ideas and shape the digital transformation of our enterprise customers sustainably.

• GOOD WORK SHOULD BE REWARDED, which is why we offer various bonus models at our company

• TIME IS WISDOM, 20 % of your working time is available for experimenting and education

• SKILL YOURSELF UP,  Zoi can only be as good as you are. That’s why we value constant training and development

• BE FREE thanks to our absolutely flexible working hours and work remotely from any of our locations

• LEVERAGE AI POWER with access to cutting-edge AI technologies, to automate tasks, gain insights, and innovate

• DEVELOP YOURSELF with our individual certification and training plan

• FAMILY COMES FIRST, rely on our financial support for childcare

• REFUEL at our regular free Friday lunch

Zoi is an equal opportunity employer, we're committed to helping you do your best work. Our promise is to champion diversity, build an inclusive culture and do our part to create a more equitable professional landscape.